Academic System

ACADEMIC SYSTEM

[1] Interpretation

[a] Unit
Each course is given a value which is called a UNIT. The unit is determined by the scope of its syllabus and the workload of its students. In general, a unit is defined as follows:

Type of Course

Definition of Unit

Theory

1 unit is equivalent to 1 contact hour per week for 13 - 14 weeks in one semester.

Practical/Laboratory

1 unit is equivalent to 1.5 contact hours per week for 13 - 14 weeks in one semester.

Language Proficiency

1 unit is equivalent to 2.0 contact hours per week for 13 - 14 weeks in one semester.

Industrial Training / 
Teaching Practice

1 unit is equivalent to 2 weeks of training.

[b] Contact
Contact is defined as formal face to face meeting between the academic staff and the students and it is in the form of lectures, tutorials, seminar, laboratory and field work.

[c] Accumulated Credit Unit
Unit registered and passed are known as Credits. To graduate, students must accumulate the total number of Credits stipulated for the programme concerned.

[2] Information On Course Registration

[a] On-line Course Registration Activity

On-line course registration procedure requires all students to register courses every semester. Registration is usually done on the Friday and Saturday before the beginning of each semester to ensure that studies begin on the first day of the semester.
Each school is responsible for scheduling this activity. Students should refer to the schedule at the school’s notice boards.
Prior to registration, students are required to collect the following documents from their school offices:
1.    Course registration form
2.    Cumulative statement of grades (“CANGRED”)
3.    Class schedule
4.    List of courses offered by the school

Students are reminded that course registration is official and final. As such, the following details need to be checked  in detail to avoid any errors:
•    Course code
•    Unit
•    Classification of course
•    Class schedules
•    Course pre-requisite
•    Conditions imposed by the school
•    Maximum & Minimum Units allowed for registration.

[b] Academic Advice
1.    Students should plan their courses for the entire duration of their studies.
2.    Students should meet and discuss their course registration with their academic advisors.
3.    Students should obtain the signature of their academic advisor for the courses they intend to register.

[c] Class Schedule and List of Courses Offered
The class schedule and list of courses offered will be prepared by the school and displayed on the notice boards. Students should refer to both of them before selecting their courses. Students are not allowed to register for courses where there is an overlapping of lecture hours. For courses outside the school, please refer to the respective school’s notice boards.

[d] Registration of Language and Co-curriculum courses

  1.  All matters pertaining to the registration, to add or to drop Language and Co-curriculum courses, will be managed by the School of Languages, Literacies & Translation and the Division of Student Affairs and Development respectively.
  2. Early registration for Malay & English Language courses will be conducted by the School of Languages, Literacies & Translation and by the Division of Student Affairs and Development for Co-curriculum courses.
  3. After the selection process, successful candidates will have their courses registered automatically into the system before the on-line course registration activity begins.
  4. If a student needs to drop any course, it must be done within the first week. A penalty of RM 50.00 will be imposed if a course is dropped after the first week.

[e] Classification of Types of Courses

Students may register for any course, provided they fulfill the mandatory pre-requisites of the course if there is any. Registration of courses to meet the requirements of the Programme of Study is divided into the following types:

T

Core (major) courses

 

E

Elective courses

 

M

Minor courses

 

U

University courses

 

Y

Audit courses which are taken solely for acquiring knowledge

 

Z

Special courses for which a minimum “C” grade (pass) is required before being allowed to proceed to a higher level coursec(as a prerequisite)

Performance/grades of these courses will not contribute to the overall calculation of grades and total number of credits required for graduation.

[f] Minimum and Maximum Units Allowed for Registration per Semester

Course Registration by “Active” Students.

The minimum and maximum units allowed for registration in each semester are as follows :

Minimum

Maximum

9

20

  1. The maximum limit permitted includes units for Co-curriculum and repeat courses but excludes courses such as Practical Training/Teaching Practice/Industrial Training.
  2. The maximum units allowed should be followed strictly by students. Deans cannot waive this ruling at their discretion. However they have the prerogative to allow a student to register less than the minimum units allowed, although this is only for those students who have exceeded the minimum residential requirement.

Course Registration by “Probationary” Students
The minimum and maximum units allowed for registration in each semester by “Probationary” students are as follows :

Academic Status

Maximum Units

Probation I [P1]

12

Probation II [P2]

10

[g] Classification of year equivalent
Students [according to their respective programme of study] are classified in the year equivalent to first, second or third year based on the number of credits accumulated:

Programme of Study
[Total credits for graduation]

Year equivalent based on

First

Second

Third

Fourth

Pure [100] e.g. Physic

0 - 35

36 - 71

72 -107

108 and above

Applied [105] e.g. Communication

0 - 35

36 - 71

72-107

108 and above

Professional [110] e.g. Management/Accountancy

0 - 37

38 - 75

76 - 113

114 and above

[h] Course Verification Slip
The verification slip given to students after the on-line course registration must be checked carefully to ensure that there are no errors. If there are any errors regarding courses registered, corrections must be done immediately at the respective schools during the registration period.

[i] Add Courses
To add courses without a valid reason is not allowed after the registration period. However, consideration may be given as follows:

  1. Adding of courses, with valid reasons, may be approved by the Dean/Deputy Dean in the first and second week only and is subject to a penalty of RM 50.00.
  2. Adding of courses during the third week, with valid reasons, may be recommended by the Dean/Deputy Dean before forwarding to The Data Processing & Records Unit, subsequently for consideration by the Deputy Vice Chancellor (Academic and International) and is subject to a penalty of RM 50.00.
  3. Requests for adding of courses after the third week will not be entertained.

[j] Drop Courses
Students are allowed to drop courses by the sixth week on condition that they have abided by the ruling stipulated by the University, as follows:

  1. The students must complete the relevant form, which is available at the school, to drop the course, with the recommendation of the lecturer and the Dean’s approval and then submit the form to the Examinations Unit.
  2. A student intending to drop a Language course must obtain the signature and stamp of the Director/Deputy Director of the School of Languages, Literacies & Translation as well as the signature and stamp of the Dean in his/her School.
  3. A student intending to drop a Co-curriculum course must obtain the signature and stamp of the Deputy Vice-Chancellor (Student Affairs Development) as well as the signature and stamp of the Dean in his/her School.
  4. This privilege to drop a course should not be abused. A lecturer has the right to not recommend a student’s request to drop a course if the student has not been serious about the course, e.g. not attending lectures, tutorials, practical training or not doing the coursework. In such cases, students can be barred from taking the examination, given a grade of “X”, and hence are not allowed to take the course if offered under KSCP programme.

[k] Updating of Academic Records
A Student’s academic record are printed in the “CANGRED” and Course Registration Forms. They are advised to check these details and if they find any incorrect details, they can correct /update the information by using standard forms, which are available at their respective Schools or at the Data Processing & Records Unit (Level 5, Chancellery Building).
Students should inform their respective School and the Data Processing & Records Unit of any change in their semester, permanent and/or emergency addresses.

[3] Course Code
Each course has a course code which is made up of 3 alphabets and 3 numbers. Its explanation is as follows :
YKT101

Y

School of Communication

K

Area of Studies/Course Format

T

Type of Course

1

Level

0

Status of Course

1

Serial Number